The UK Health Security Agency (UKHSA ), which is an Executive Agency of the Department of Health and Social Care (DHSC), provides the ImmForm system to health care organisations within the UK to help deliver a part of UKHSA’s statutory public health functions. The ImmForm system is a website which collects vaccine uptake data relating to England immunisation programmes.It also provides vaccine and medicine ordering facilities to providers of the National Health Service (NHS) in the UK, pharmaceutical wholesalers, and to organisations responsible for ordering centrally supplied vaccines/medicines in Wales, Scotland, and the Crown Dependencies. In order to provide fair and transparent processing under UK data protection law, this notice provides information to the registered users of the ImmForm system, for which extremely limited contact details are processed so that UKHSA can perform its associated public health functions.
The data controller for the ImmForm system is the Department of Health and Social Care (DHSC), via its executive agency, the UK Health Security Agency (UKHSA).
If you have any concerns about how we use and protect your personal information, you can contact the Department of Health and Social Care’s Data Protection Officer at data_protection@dhsc.gov.uk or by writing to: Office of the Data Protection Officer Department of Health and Social Care 1st Floor North 39 Victoria Street London SW1H 0EU
We process your personal data for the following public health related purposes:
The legal basis for processing your personal data is outlined below: “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller” as set out in Article 6(1)(e), UK GDPR.]
The ImmForm system does not process special category personal data.
We process contact details for registered users, including:
Under data protection law, you have several rights over your personal information. You have the right to:
You can exercise any of your rights by contacting us at: The ImmForm Service Manager Nobel House 17 Smith Square London SW1P 3JR Email: helpdesk@immform.org.uk or Telephone: 0207 183 8580 Where necessary, you will be asked to provide proof of your identity so that we can be sure we only provide you with your personal information. You will not be asked to pay a charge for exercising your rights. If you make a request, we will respond to you within one month.
You also have the right to contact the Information Commissioner’s Office if you have any concerns about how we use and protect your personal information. You can do so by calling the ICO’s helpline on 0303 123 1113, visiting the ICO’s website at www.ico.org.uk or writing to the ICO at: Customer Contact Information Commissioner's Office Wycliffe House Water Lane Wilmslow SK9 5AF
The personal data processed within the ImmForm system is provided directly by the data subject.
The processing of personal data within the ImmForm system does not involve any automated decision-making or profiling.
Updated 26/04/2023